General board meeting software permits board members to perform a lot of the governance process online. One of the most important features is https://boardmanagers.blog/board-resolutions-what-they-are-and-when-to-use-them/ the ability of recording meetings, creating detailed voting reports and obtaining electronic signatures. Some portals also offer video conferencing, which aids to make meetings more enjoyable for all participants.
In addition to meeting management, general board software should include functionality that allows for easy sharing of documents and collaboration. This can improve director productivity and board participation, both of which are crucial to good governance. It’s crucial to ensure that the platform is able to support various formats for files. This can help to prevent the need for directors to manually forward emails with attachments or make multiple copies of the same file.
The software should permit the use of annotations and highlighting tools. These tools can be used to highlight important sections of the documents and ensure that everyone who is present at a conference understands what is being discussed. It’s also crucial that the software enables attendees to prove their arguments or bring up any issues that they might face through specific passages from the documents at issue. This means that there is no time wasted during the meeting trying to clarify issues.
The software should offer versions optimised for desktop as well as tablet and mobile. This allows all board members to quickly access information and prepare for meetings no matter where they are or what device they are using. Some solutions offer print-friendly formats that are suitable for those who prefer paper or cannot use screens for long durations of time.
